The Irish Association of Funeral Directors (IAFD) was established in 1979 to promote excellence in funeral directing and to foster cooperation between members - to enable them to provide a better service to their clients. IAFD members conduct 80% of funerals on the island of Ireland. The Association is consulted by the government, local authorities, media, interest groups and the general public on matters relating to funerals. IAFD has an established Code of Practice which must be adhered to by all of its members.
The IAFD’s principal place of business is at Irish Association of Funeral Directors, (IAFD), Mespil House, Mespil Business Centre, Sussex Road, Dublin 4 (also referred to as "we," "our," "us") is the Data Controller when you provide your personal data to us.
Telephone: (0) 818 935 000
E-mail: enquiries@iafd.ie
Post:
Irish Association of Funeral Directors’
Designated Privacy Lead,
Mespil House,
Mespil Business Centre,
Sussex Road,
Dublin 4
This Privacy Statement defines how we collect, share, store, our legal basis, how long we keep your data, and explain your rights. Any information that we process about you will be held in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act, 2018 and other Irish or EU Data protection legislation.
Please keep us informed of any changes to your personal data during your relationship with the Irish Association of Funeral Directors. Thus, if at any stage the information you have provided changes (e.g., change of address, or surname) please contact the Secretary in writing so our records can be updated.
We will only store personal data for as long as necessary for the purposes for which it was obtained. The criteria used to determine our retention periods include:
We will keep personal data contained in application files in line with our Retention Schedule. It will be retained in a secure environment and access to it be restricted.
If you would like more information about how long the Irish Association of Funeral Directors holds your data, please e-mail enquiries@iafd.ie.
We are required to determine the legal basis for which we process different categories of your personal information, and to notify you of the basis for each category.
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- Information we process because we have a contractual obligation with you.
In order to carry out our obligations under that contract we must process the information you give us. Some of this information may be personal information.
We may use it in order to:
- Information we process for the purposes of legitimate interests
We may process information on the basis there is a legitimate interest, either to you or to us, of doing so.
Where we process your information on this basis, we do so after having given careful consideration to:
For example, we may process your data on this basis for the purpose of necessary administration of our business.
- Information we process because we have your consent
Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website or ask us to provide with more information about our business, including job opportunities, our products and services, you provide your consent to us to process information that may be personal information.
Wherever possible, we aim to obtain your explicit consent to process this information, for example, by asking you to agree to our use of cookies. You may also consent to have your data used in order to receive information on a new service offering.
We continue to process your information on this basis until you withdraw your consent, or it can be reasonably assumed that your consent no longer exists.
You may withdraw your consent at any time by instructing us at enquiries@iafd.ie.
- Information we process because we have a legal obligation
We may be required to give information to legal and regulatory authorities if they so request and subject to the correct authorisation.
We may use this information to verify your identity for security purposes or keep our website safe and secure.
Additionally, if you submit Personal Data relating to other people – such as your colleagues and/or companions – in connection with the Services, you are also deemed to be representing that you have the authority to do so and permit us to use their Personal Data for the purposes described in this Privacy Statement.
We do not knowingly collect personal information from children without proper parental consent. If you are aged 18 or under, please get your parent/guardian’s permission before you provide any personal information to us. Users without this consent are not allowed to provide us with personal information. If you believe that we may have collected personal information from someone under the age of 18 without parental permission, please let us know using the methods described in the ‘Contact Us’ section and we will investigate and address the issue promptly.
Irish Association of Funeral Directors' website collects specific information automatically and stores it in log files. The information may include Internet Protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system, and other usage information about the use of the Irish Association of Funeral Directors website, including a history of the pages you view. We use this information to help us design our site to suit our users’ needs better. We may also use your IP address to help diagnose problems with our server and to administer our websites, analyses trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences. See the Cookie Policy on our websites for more details.
To provide our services and to comply with legal obligations imposed on us, it may be necessary from time to time for us to disclose personal data to third parties, including without limitation to the following:
Where we need to share your personal information, we will do so in line with this Statement and our legal obligations, including ensuring that the third party we are sharing it with has appropriate technical and organisational measures and processes in place to keep your personal information secure, and that they only use it in accordance with our instructions.
We share your information with regulatory, public and statutory bodies for a variety of reasons, including where necessary to provide services to you and where required in order to comply with a legal or regulatory obligation.
In some of our articles, videos, and blogs, we may reference other websites and provide links which are outside of our control. This Privacy Statement does not cover these other websites and links. Irish Association of Funeral Directors does not accept any responsibility or liability for other sites’ privacy notices, statements, or policies. If you access other websites using the links provided, please read their specific notices before submitting any of your personal information. Please refer to YouTube’s Terms of Service and Google's Privacy Policy.
To access a copy of your personal data that is held by the Irish Association of Funeral Directors, please complete the Personal Data Access Request Form available by emailing enquiries@iafd.ie.
For your protection, we will only implement requests with respect to personal information about you and we will need to verify your identity before we act on your request. We will comply with your request as soon as reasonably practicable and in accordance with applicable law.
You will need to provide some photographic identification (i.e., passport or driver's licence) together with proof of address (i.e., utility bill or official letter). These will need to be returned to the Designated Privacy Lead (DPL), please see section “Complaints, Questions and Assistance”.
Where we transfer your information, we do so in accordance with EU data protection law. We only transfer personal information to these countries when it is necessary for the services we provide you, or it is necessary for the establishment, exercise or defence of legal claims or subject to safeguards that assure the protection of your information. We may rely on different legal mechanisms to ensure the transfer is lawful. If the recipient is in a country that is not deemed 'adequate' by the European Commission, we may enter into 'Standard Contractual Clauses (SCCs) with the recipient. These contracts contain standard commitments approved by the European Commission protecting the privacy and security of the information being transferred.
Irish Association of Funeral Directors will take appropriate legal, organisational, and technical measures to protect your personal information. Irish Association of Funeral Directors takes it obligations very seriously and we take every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure, or destruction and have several layers of security measures in place, including:
We adopt the strongest lines in relation to misuse of your information by any of its staff. Any breach of trust regarding the confidentiality of information is treated as serious misconduct under the Disciplinary Code and can lead to dismissal.
If we cannot collect or process certain personal data, we may not be able to provide a grant or other supports or services. If you have any queries in respect of the consequences of not providing information, please contact us (see the section Complaints, Questions and Assistance).
We reserve the right to modify this Privacy Statement at any time. Each time you use this website, you shall be bound by the then-current Privacy Statement and accordingly, you should review the Privacy Statement each time you use this website. This is a live document under regular review. This policy was last updated in April 2023.
If you have any comments, concerns or complaints about our uses of your personal data, we would ask that you contact us first so that we can try and resolve the matter.
You are encouraged to raise any issues with Peter Maguire (DPL):
Post:
Data Protection Officer (DPO),
Irish Association of Funeral Directors,
Mespil House,
Mespil Business Centre,
Sussex Road,
Dublin 4
Telephone: (0) 818 935 000
E-mail: enquiries@iafd.ie
If you wish to make a complaint about how the Irish Association of Funeral Directors processes your personal data or how your complaint has been handled, you have the right to lodge a complaint directly with the Data Protection Commission (DPC) or to the Statutory Authority in your country of residence, who will be able to liaise with the DPC.
The Data Protection Commission can be contacted at:
Post:
Data Protection Commission (DPC),
Canal House,
Station House,
Portarlington,
Co. Louth.
Telephone: +353 (0) 57 8684800
Telephone: +353 (0) 76 1104800
Lo-Call Number: 1890 252 231
E-mail: info@dataprotection.ie
Or contact Information Commissioners Office - visit Northern Ireland office | ICO.